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GDPR Policy

 

Company Name: Quantum Distribution B.V.
Company Registration: 97873454
Address: Bolstoen 11F, 1046 AS, The Netherlands
Email: info@quantumdistribution.nl

Effective Date: 7 March 2026

1. Introduction

Quantum Distribution B.V. (“we”, “our”, “us”) is committed to ensuring the privacy and security of all personal data we process. This GDPR Policy explains how we collect, use, store, and protect personal data in accordance with the General Data Protection Regulation (EU GDPR) and applicable Dutch data protection laws.

All clients, suppliers, and website users are entitled to have their personal data handled responsibly and securely.

2. Personal Data We Collect

We collect and process personal and business information including:

  • Identification Data: Name, company name, job title, date of birth (if required)

  • Contact Information: Email addresses, postal addresses

  • Business Details: VAT number, company registration details

  • Payment Information: Bank account details and transaction information (processed securely)

  • Website & Device Data: IP address, browser type, device details, usage analytics

  • Communication Records: Emails, enquiry forms, and correspondence with our team

We do not collect sensitive personal data unless explicitly required and consented.

3. Purpose of Processing

We process personal data for lawful purposes including:

  1. Fulfilling contracts, orders, and deliveries of electronic goods

  2. Managing invoices, payments, and shipping

  3. Providing customer support and after-sales services

  4. Complying with legal obligations, accounting, and tax requirements

  5. Improving our services and website functionality through analytics

  6. Sending newsletters or promotional communications with consent

4. Legal Basis for Processing

Our processing of personal data is based on one or more of the following legal grounds:

  • Performance of Contract: Processing necessary to deliver products and services

  • Legal Obligation: Compliance with Dutch law and EU regulations

  • Legitimate Interests: Ensuring service quality, fraud prevention, and operational improvements

  • Consent: For marketing communications and newsletters

5. Data Sharing

We do not sell your personal data. However, we may share data with:

  • Service Providers: Logistics companies, payment processors, IT service providers

  • Regulatory Authorities: When legally required by Dutch or EU authorities

  • Business Transactions: In case of mergers, acquisitions, or restructuring

All third parties are bound to process data in compliance with GDPR and maintain high security standards.

6. Data Retention

We retain personal data only as long as necessary for business purposes or to comply with legal obligations. Data no longer required is securely deleted or anonymised.

7. Data Security

We implement technical and organisational measures to protect personal data against:

  • Unauthorized access or disclosure

  • Accidental loss, destruction, or alteration

  • Cyber threats or security breaches

Measures include secure servers, encryption of sensitive data, access restrictions, and regular security audits.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

  1. Right of Access: Obtain a copy of your data we process

  2. Right to Rectification: Correct inaccurate or incomplete data

  3. Right to Erasure (“Right to be Forgotten”): Request deletion of your personal data

  4. Right to Restriction: Limit how your data is processed

  5. Right to Object: Object to processing for marketing or legitimate interests

  6. Right to Data Portability: Receive your data in a structured, machine-readable format

  7. Right to Withdraw Consent: Withdraw consent for any processing based on consent

Requests to exercise these rights should be sent to info@quantumdistribution.nl. We may request verification of identity to ensure data security.

9. Cookies and Online Tracking

Our website uses cookies and similar technologies to enhance functionality, track website performance, and support marketing activities. You can manage or block cookies via your browser settings. For details, refer to our Cookies Policy.

10. Data Breach Procedures

In case of a personal data breach, we will:

  • Notify the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if required

  • Inform affected individuals without undue delay

  • Take corrective actions to mitigate risk and prevent recurrence

11. International Data Transfers

Where personal data is processed outside the EU, we ensure appropriate safeguards, such as Standard Contractual Clauses, to maintain GDPR compliance.

12. Updates to This GDPR Policy

This GDPR Policy may be updated periodically. The latest version will always be available on our website. Continued use of our services constitutes acceptance of updates.

Last Updated: 7 March 2026

This GDPR Policy ensures full compliance with EU and Netherlands law, covering all customer and business data, including addresses, emails, and business details.