Privacy Policy 

Company Name: Quantum Distribution B.V.
Company Registration: 97873454
Address: Bolstoen 11F, 1046 AS, The Netherlands
Email: info@quantumdistribution.nl

Effective Date: 7 March 2026

1. Introduction

Quantum Distribution B.V. (“we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, process, store, and protect the personal data of our customers, suppliers, website visitors, and business partners in compliance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

By using our website or engaging with our services, you agree to the terms of this Privacy Policy.

2. Data We Collect

We collect personal and business data to provide services, manage orders, and maintain communication. This may include:

• Identification Information: Name, company name, job title, date of birth (if required)

• Contact Information: Email address, telephone number, fax (if applicable), postal address

• Business Details: Billing and shipping address, VAT number, company registration details

• Payment Information: Bank account details, credit card information (processed securely via payment provider)

• Device and Usage Data: IP address, browser type, device information, website usage analytics

• Communication Records: Emails, phone calls, live chat, and enquiry forms

We do not collect sensitive personal data such as health information unless explicitly provided for specific services.

3. How We Use Your Data

Your personal data is used for the following purposes:

1. Processing and fulfilling orders of new, used, and refurbished electronic products.

2. Managing invoices, payments, and delivery of goods.

3. Providing customer service, technical support, and after-sales assistance.

4. Sending important notices regarding updates, promotions, or company news (with opt-in consent).

5. Complying with legal obligations, tax, and regulatory requirements.

6. Improving our website, services, and user experience through data analytics.

We only use personal data for the purposes it was collected for and in accordance with applicable laws.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

• Performance of a contract (e.g., processing orders and deliveries)

• Compliance with a legal obligation (e.g., accounting and tax records)

• Legitimate business interests (e.g., fraud prevention, improving services)

• Consent (for marketing communications, newsletters, or promotional campaigns)

5. Sharing and Disclosure of Data

We do not sell your personal data. However, we may share your data in the following cases:

• Service Providers: Logistics companies, payment processors, IT service providers, cloud hosting providers

• Legal Obligations: Law enforcement, government authorities, or regulators where required by law

• Business Transfers: In the event of mergers, acquisitions, or restructuring, with contractual safeguards in place

All third parties are required to handle your data in accordance with GDPR and maintain appropriate security measures.

6. Data Storage and Security

We take appropriate technical and organisational measures to protect your personal data against loss, unauthorised access, alteration, or disclosure. Measures include:

• Encryption of online transactions and sensitive data

• Secure servers located in the EU

• Access control and authentication for employees handling personal data

• Regular security audits and updates

We retain personal data only as long as necessary for the purposes described, or as required by law.

7. Your Rights

Under GDPR and Dutch privacy law, you have the following rights regarding your personal data:

1. Right of Access: Request a copy of the personal data we hold about you.

2. Right to Rectification: Correct inaccuracies or incomplete data.

3. Right to Erasure: Request deletion of your data where lawful.

4. Right to Restriction: Limit processing in certain circumstances.

5. Right to Object: Object to the processing of your data for marketing or legitimate interest purposes.

6. Right to Data Portability: Receive your data in a structured, machine-readable format.

7. Right to Withdraw Consent: Withdraw previously given consent at any time.

To exercise any of these rights, please contact info@quantumdistribution.nl. We may need to verify your identity before fulfilling the request.

8. Cookies and Tracking

Our website uses cookies and similar technologies for:

• Functional purposes (ensuring website usability)

• Analytical purposes (improving website performance and content)

• Marketing purposes (personalised offers and advertising)

You may manage or block cookies through your browser settings. For more details, see our Cookies Policy.

9. International Transfers

Personal data may be processed or stored within the EU or in countries that ensure an adequate level of data protection. Where transfers outside the EU occur, we implement appropriate safeguards such as Standard Contractual Clauses approved by the European Commission.

10. Data Breach Notification

In the event of a personal data breach, we will notify the relevant Dutch Data Protection Authority (Autoriteit Persoonsgegevens) and affected individuals as required by law, without undue delay.

11. Contact Information

For questions, complaints, or requests regarding your personal data, contact:

Quantum Distribution B.V.
Bolstoen 11F, 1046 AS, The Netherlands
Email: info@quantumdistribution.nl

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl

12. Changes to Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, services, or legal requirements. The most recent version will always be available on our website.

Last Updated: 7 March 2026